Part-time Facilities Manager | St Albans | up to £40k (pro rota)


Rapidly expanding company, family run business, up to £40k salary (pro rata) and development opportunities!

Our successful client, an independent family owned local business, are looking for an experienced Facilities Manager to join their team, on a part-time basis – up to 30 hours per week.

They offer quality products and a traditional service, as well as a multi-channel offering and supply into 500 schools across the UK.

You will provide support to the company for all facilities, business supplies, vehicle administration, insurance, contract negotiations and management of all overhead operating expenditure as required.

Key responsibilities:


  • Setting up and maintaining facilities to existing and new branches

  • Manage and prioritise the day-to-day requests for urgent facilities support

  • Obtain estimates for works required and seek Directors approval

  • Facilities include alarms, printers, waste, utilities, air conditioning, fire extinguishers

  • Mobile phones, RAC breakdown, premises maintenance and expenses

  • Consumables supplies including stationery, Ocado order, office supplies, warehouse and branch supplies, displays, pdq and till rolls


  • Manage the insurance administration for all company assets

  • Ensure all changes are correctly reported and amendments made to the policy

  • Handle any claims administration with the brokers

  • Ensuring all branches have all relevant documents onsite and all drivers have insurance and claims paperwork


  • Administration for all vehicles including annual insurance renewal, update changes during the year, insurance claims, repairs and returns

Lease and property management

  • Ensure all lease details are summarised and up to date with key information

  • Deal with any lease changes or renewals

  • Check all cost applications comply with the lease terms and conditions

What the client are looking for:

  • At least 2 years’ experience in a similar facilities position

  • Good knowledge of contract facility supply contracts, including leases

  • Strong knowledge of insurance administration including claims management

  • Strong communication and organisational skills

  • Good Microsoft skills in Word and Excel

  • Attention to detail, high level of accuracy, self-motivated

What’s in it for you?

  • Salary of up to £40k (pro rata)

  • Rapidly expanding company

  • Family run business

  • Fantastic training and development opportunities as the company continues to grow

  • Core hours: Monday to Friday 9am–5:30pm – the client would like the candidate to work every day to facilitate to the business needs, but are flexible on the hours chosen within those days

Posted: 10/06/2019