Executive Assistant | St Albans | up to £35k

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Salary of up to £35k, 35 hour week, 22 days plus bank holidays (rising in length of service), free parking, private healthcare on completion of probation period, salary exchange pension.

We are recruiting for an experienced EA to join a fantastic company based in central St Albans!

Our client are the largest independent operator within their field in the UK, managing over 900 sites.

Based at their large, modern, open plan head office, you will principally support the Chief Executive and Chief Operating Officer, both professionally and personally. In addition, you will offer some support to the Chief Financial Officer and other senior staff, as required, in a fast-paced, professional, friendly environment.

Key responsibilities:

  • Diary management – organise meetings and conference calls (internally and externally) and arrange meeting rooms, accordingly

  • Prepare Board Packs

  • Organise travel itineraries        

  • Arrange company events (e.g. summer BBQ, Christmas party)

  • Manage the company car fleet – liaise with leasing companies and company car drivers, parking arrangements for head office staff etc

  • Coordinate signature of important documents and ensure safe return to relevant parties

  • Maintain records

  • Implement new systems, as required

  • Process expenses for the senior team

  • Arrange internal working lunches

  • Work alongside the HR department & provide administrative support, as required

  • Communicate internal messages to the business

  • Varied ad-hoc tasks to support the CEO and COO in the smooth running of their personal lives

Oversee the Office Manager in the efficient and smooth running of the office environment:

  • Planning and implementation of office systems

  • Facilities management

  • Office moves and structural layout changes

  • Ordering and provision of all office supplies and sundries - ensuring the most cost-effective arrangements

  • Ensuring smooth and efficient Costa machine provision/maintenance

  • Post distribution

  • H&S and Fire Safety arrangements

  • Managing parking and security access fobs

  • Office inductions for new joiners

What the employer is looking for:

  • Proven experience of working for and liaising with senior professionals, both internally and externally - essential

  • You must display confidence, representing the brand appropriately in all your communications

  • Excellent written and spoken English skills are essential - accuracy and attention to detail are key- together with a professional telephone manner

  • You must be comfortable multitasking and prioritising your own workload

  • Confidentiality is paramount

  • A full and clean manual driving license - driving is not a significant part of the role but there will be occasions when you need to drive company cars or run errands 

What’s in it for you?

  • Salary of up to £35k, depending on experience

  • Holidays: 22 days plus bank holidays (increasing to 24 after 3 years’ service, and 25 after 5 years’ service)

  • Free parking

  • Private healthcare on completion of probation period 

  • Salary exchange pension

Hours: 9am to 5pm, Monday to Friday (35 hours)

Posted: 09/05/2019

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