Headteacher's PA

Welwyn Garden City, 21.5k - 26.4k

We are currently recruiting for a PA/Secretary to the Headteacher of a well-established secondary school in Welwyn Garden City.

You will provide a confidential and personal secretarial service to the Headteacher and the school. The role is diverse, varied and multi-faceted, and you will utilise your extensive secretarial skills in an interesting and challenging environment.

With the appointment of a new Headteacher from September 2018, this is an exciting time to join the school and become part of an ambitious and hard-working team dedicated to moving the school forward. 

Key Responsibilities:
•    To provide full secretarial and administrative support to the Headteacher with minimum direct supervision
•    To manage the Headteacher’s diary with consideration of balancing demands on time
•    Ensure all relevant paperwork is given to the Headteacher in advance of meetings and highlight any forthcoming events etc. which she will be attending
•    To act as a point of contact for the school, and if possible, offset queries and problems from the Headteacher
•    Organise own workload and priorities, on a day to day basis, using own initiative and knowledge of the work
•    Answering telephone and other enquiries - referring to a Deputy Headteacher in absence of Headteacher when necessary
•    Dealing with parents’ enquiries
•    Maintain good relations with public, press and voluntary bodies
•    Maintaining an efficient filing system
•    Liaise effectively with the Senior Leadership Team (SLT), HR Officer, PA to SLT and Office Manager in balancing priorities and ensuring effective communication
•    To provide hospitality for all meetings led by the Headteacher and some key events in the school’s calendar
•    Management of complaints and Freedom of Information requests received by the Headteacher

What the client are looking for:
•    An experienced secretary from a similar background
•    Excellent IT skills including Microsoft Word, Excel, PowerPoint
•    Knowledge of SIMS would be an advantage but training will be provided
•    The ability to work with initiative and common sense
•    Good interpersonal skills
•    Good time management and prioritisation skills
•    Accuracy and checking of work for quality
•    A positive individual with excellent interpersonal skills and an approachable manner
•    Empathetic, trustworthy, loyal and confidential
•    You will need a great sense of humour, a clear head as you juggle many different tasks simultaneously, and a naturally patient personality!

What’s in it for you?
•    Salary: £21.5k - £26,400 depending on experience – pro rata for term time plus 10 days
•    (45.5 paid weeks per year, paid in 12 equal monthly instalments)
•    Wonderful working environment with a supportive inclusive team
•    The majority of school holidays off with only 10 days working in the holidays
•    Training and performance management, giving scope for personal and professional development!

Hours: Monday to Thursday 8:00am - 4:00pm and Friday 8:00am – 3:30pm (with some flexibility required)

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